We currently have the following vacancies on the committee:
Chair – Vacancy Arising
Vice Chair – Vacancy
Secretary – Vacancy
Membership Secretary – Vacancy
Newsletter Editor – Vacancy Arising
Communications Officer (new Role)– Vacancy
Environmental Co-ordinator (new role)- Vacancy
Anyone with Ideas and Enthusiasm – Vacancies
Chair: (Typical Commitment needed; 0.5 to 2 hours per week)
To chair ACER Committee meetings
To Monitor and Respond to E- mails addressed to the Chair
To Represent ACER at meetings of both the Town and Borough Councils, local Councillors, MP’s and Council Officers as required.
To make arrangements for the AGM, i.e., Calling Notice (within Newsletter), Venue, Guest Speaker, Annual Report, Refreshments, Agenda, Elections of new Committee. signing in sheets.
To follow up all Actions arising from meetings in a timely manner.
To act in accordance with the ACER constitution
To be aware of the views of Members and Residents and to act with empathy regarding issues affecting Whitegates.
To promote ACER and raise its profile with the general public, with public bodies and organisations and with the local Press.
Vice Chair: (Typical Commitment needed; 0.5 to 1 hours per week)
To stand in for the Chair when the Chair is not available.
To to be up to speed on issues as they arise in case the Vice Chair has to stand in for the Chair.
Secretary: (Typical Commitment needed; 2 to 6 hours per month)
To prepare the Agenda for each Committee Meeting in conjunction with the Chair and to circulate it to all Attendees at least 2 days in advance of the meeting.
To assist the Chair at Committee meetings to ensure all those wishing to contribute can do so, and to make notes on Matters Arising and New Business to ensure these are subsequently dealt with.
In the event of the absence of a Minutes Secretary, to take minutes of ACER Committee meetings
To review the minutes of the meeting in conjunction with the Chair and to amend as required prior to circulation to attendees
To compile a minutes summary for publication on the ACER website and for distribution to Earley Town Council and MERA etc.
To write letters and e- mails arising from Actions from Committee meetings unless otherwise delegated
Membership Secretary: (Typical Commitment needed, 1 to 3 hours per month mainly from July to September)
To keep records of paid-up members in each street on the membership spreadsheet. To check that collectors record all subscriptions on the Spreadsheet.
To supply and issue Membership Cards to each paid up household
To use the names against each address from the previous year’s list of members only, as older records may not be GDPR compliant.
To promote awareness of ACER and raise membership by arranging door to door calling on residents to ask if there are any issues which need addressing and to introduce Committee members and Local Street Representatives.
Newsletter Editor: (Typical Commitment needed 3 to 5 hours per issue, i.e. 3 or 4 times a year)
To compile an ACER Newsletter for distribution to all 1600 households in Whitegates at least three times a year, e.g., Spring, Summer, Autumn etc. as agreed by Committee
The newsletter should be ideally limited to one double side A4 and printed in black and white.
To make the newsletter as interesting and as relevant as possible to Whitegates residents.
To forward the draft to the Chair for final adjustments and approval by the Committee
To forward PDF copies to the Printers with full instructions once Approved
To Collect printed copies and deliver to an appointed Newsletter Distribution Coordinator at an agreed date for onward distribution to the street deliverers.
Communications Officer: (Proposed new Role) (Typical Commitment needed 1 to 4 hours per month)
To be aware of current issues affecting Whitegates Residents, including monitoring newspapers and social media as far as is practical.
To update residents of issues that may affect them, by writing Newsletter Articles. To create short articles with pictures for uploading onto the ACERWHITEGATES website.
To review the Website and to provide articles and updates for the Website to keep the Home page up to date.
To compile a list of paid-up members e-mail addresses for the purpose of notifying residents of urgent and timely news and suggestions via Google Groups. To advise the Chair of the nature and content of urgent news prior to transmission whenever possible. To disseminate such news and information via Google Groups
Environmental Co-ordinator: (Proposed new role) (Typical Commitment needed 0.5 to 2 hours per month)
To be aware of environmental issues that affect the quality of life for Whitegates residents in particular, i.e., from trees and greenery through to animal life, including birds, hedgehogs butterflies and stag beetles.
To promote awareness of the benefits of biodiversity through articles for the website and Newsletter.
To liaise with Earley Environmental Group with a view to forming a support group of interested residents within Whitegates
To liaise with FoBOS (Friends of Bulmershe Open Space)
To be aware of energy saving and green energy technology, such as heat pumps and solar panels.
To promote the use of solar panels, for example, covering the entire roof on each of the large new warehouse units in Suttons Business Park, and not just the token installations stipulated by current Wokingham Borough policies.
Anyone with Ideas and Enthusiasm: (Typical Commitment needed; up to 2 hours per month to attend Committee Meetings)
Any resident who is interested in maintaining and improving Whitegates would be very welcome on the Committee to input fresh ideas and enhance the quality of debate, even if they are unable to undertake any of the aforementioned roles and functions.